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InDesign is a great piece of software. As part of the Adobe Creative Suite, it provides a great solution for professional page layout and is now being used by just about every designer under the sun. However, not everyone needing to learn InDesign works in the field of design. A lot of organisations are buying InDesign so that, wherever possible, their staff can produce corporate literature in-house, often saving them considerable expense. So how do you run InDesign training courses for corporate users whose background is often in admin rather than design?

If someone attending an InDesign training course comes from an admin background and is used to programs like Microsoft Word, the training needs to give them some insights into the world to which InDesign belongs. They need to learn something about typefaces, fonts and typographical controls. They need to understand image file formats, image manipulation and the definition of colours for print.

InDesign offers a much greater degree of accuracy than programs like Microsoft Word. It allows users to precisely determine how and where elements will print on the page. Anyone attending an InDesign training course should learn about the tools that are used to achieve this accuracy. They should be shown how to use the grid, the baseline grid and ruler guides. They should feel confident about getting elements to print out precisely where and how they should.

The terms used in InDesign often refer back to the pre-electronic age of the typographic industry and is often mystifying to the average user. It’s important to explain these terms, perhaps by giving users some background information and, if possible, by making comparisons with similar features in software they already know. For example, we could compare the term “leading” in InDesign with line spacing in Microsoft Word.

Because InDesign provides so much flexibility in transforming imported images, the average user often goes too far and ends up resizing images either up or down by significant factors. The trainer should explain that resizing up or down by more than 10% or so is not a good idea since this can cause artefacts to appear when the image is printed.

Colour terminology is often another cause of some confusion. The key facts that people will need to learn here are the difference between the CMYK and RGB colour spaces, how a colour print job is separated into the different plates and the difference between spot and process colours.

InDesign is created with high quality output in mind. New users, regardless of their background must learn how to pre-flight a document, fix any errors and then package the print job and/or produce a high- resolution PDF file.